The PMzone Digital Board Game

Project Priority: High (COVID-19 is an additional trigger)


Develop an online Project Management game – based on the PMzone simulation board game, to allow participants to experience the challenges of managing projects while learning key elements in project management and improving their overall project management skills.


In the last few decades there is a growing trend in business and social organizations to manage by projects. The modern project management organizations deal with high levels of uncertainty and complexity and traditional education methods of project management are simply not enough anymore.

Projects are heterogeneous by nature and require an understanding of a wide range of topics as well as interpersonal and soft skills.

The actual complexities involved in managing initiatives and making decisions on an array of interrelated issues, under uncertain conditions, call for a simulation tool that will enable prospective – and present project managers, to experience the practice of managing projects in a sandbox environment.

The PMzone simulation board game is a serious game and is complex. Learning how to play the game is not easy and players struggle with all the rules implemented in this game.

Transforming the physical game to a digital game will enable a friendly, guided platform that will assist players to learn and to play the game and therefore, to generate greater value and faster. Also, playing the physical game is suitable for small groups of players sitting together around tables in one room, and as such is not very scalable. The digital game will allow a large number of players to play simultaneously from anywhere in the world.

What will happen if the project is not implemented?

If the physical board game is not developed as a digital game, simulating project management using the PMzone simulation board game will remain confined to classrooms in small groups.

The business model would rely mostly on local training provided directly by PMzone Ltd. or by our business partners. This model is difficult to implement and to scale.

Project Requirements

The NeedPriority
Implement game mechanics, elements, and assets according to the game design document (GDD)Must Have
Support a multi tables game with multi players assigned to a table (program)Must Have
Manage user roles with different permissions (Admin, Instructor, PM Player)Must Have
Support the PMO player in each tableWon’t Have
Develop basic game reportsMust Have
Develop advanced game reports and dashboardsShould Have
Provide in-game alerts, messages, and tooltipsMust Have
Implement game route including gates, milestones, known tasks, unknown tasks, constraints and risksMust Have
Implement game currencies (resources and money)Must Have
Implement project sheet which includes known tasks that needs to be planned before and during the gameMust Have
Implement game cards including unknown tasks, constraints, risks, and delaysMust Have
Implement dependent tasks (known and unknown)Should Have
Implement special action cardsShould Have
Implement gate control check resulting in one of four outcomes: good to go, delay, return, cancelMust Have
Implement game reset/start over when gate control fails, or player is out of money/resourcesMust Have
Implement milestones and reward players with money and resources according to each milestone termsMust Have
Implement value that players earn when completing tasks in the gameMust Have
Send game summary reports to instructors immediately after each gameShould Have
Send game summary reports to players immediately after each gameShould Have
Send periodic usage reports to adminsShould Have

Project Goals & Objectives

Generate revenue from automatic services

ObjectiveSuccess Benchmark
Develop a tool for self-learning in project managementHave a digital project management simulation tool by the beginning of the next academic year
Market the tool in academic institutions around the worldSecure 3 new academic institutions in the first year and then 4 more each year
Market the tool in organizations and companies around the worldSecure 3 new companies in the first year and then 4 more each year

Scale training activities

ObjectiveSuccess Benchmark
Increase training activities in IsraelIncrease training activities from existing clients by 40% • Increase training activities from new clients by 20%
Provide worldwide training activitiesIncrease training activities around the world by 20% each year

Create international reputation

ObjectiveSuccess Benchmark
Present at international conferences
Deliver training activities in person at a company from abroad
Advertise the company in magazines and websites in the field of project management

Critical Success Factors

Project Stakeholders

Benefits to Project Stakeholders

StakeholderBenefits to Stakeholder
Academic representativesAdding value to academic programs Receiving recognition as an innovative professor Raising the reputation of the academic institution
Partners’ representativesCreating differentiation from competitors Achieving a competitive advantage in the market Creating an additional revenue stream Creating a funnel to sell additional services

Working Assumptions and Constraints

The Project Lifecycle

Project Planning

  1. Specify requirements

  2. Plan the project

  3. Prepare for development

  1. Project Compass Document

  2. Project Plan

  1. Compass document approved

  2. Project plan approved

  3. Project planning phase completed

  1. Perform a peer review of the compass document

  2. Approve project plan

Design Game

  1. Specify functional requirements

  2. Specify technical requirements

  3. Create wireframe mockups

  4. Design UI/UX

  1. GDD (Game Design

  2. Document)

    Visual Design Document

  1. Functional requirements approved

  2. Technical requirements approved

  3. Wireframe mockups approved

  4. Visual design approved

  5. Game design phase completed

Conduct DR (design review) with a focus group

Develop Game

  1. Create development plan

  2. Develop Admin’s functionalities

  3. Develop Instructors’ functionalities

  4. Develop Players’ functionalities

  1. Development Plan

  2. Development Environment

  1. Development plan approved

  2. Game functionalities developed

  3. Game development phase completed

  1. Approve development plan

  2. Perform development tests

Test Game

  1. Create test plan & scenarios

  2. Perform Admin’s functional tests

  3. Perform Instructors’ functional tests

  4. Perform Players’ functional tests

  5. Perform UI/UX tests

  6. Perform technical tests

  1. Test Plan

  2. Test Environment

  3. Test Reports

  1. Test plan approved

  2. Functional tests completed

  3. UI/UX tests completed

  4. Technical tests completed

  5. Game testing phase completed

  1. Approve test plan

  2. Review test reports

Go Live & Support

  1. Plan the operation

  2. Plan the marketing

  3. Develop training materials

  4. Develop marketing materials

  5. Transfer game to hosting

  6. Perform Go-Live tests

  1. Operation Plan

  2. Marketing Plan

  3. Training Guide

  4. Marketing Messages

  5. Digital Game

  6. Go-Live Test Reports

  1. Operation plan approved

  2. Marketing plan approved

  3. Training guide approved

  4. Marketing messages approved

  5. Go-Live tests completed

  6. Go-Live & Support phase completed

  1. Approve operation plan

  2. Approve marketing plan

  3. Approve training guide

  4. Approve marketing messages

  5. Review test reports

WBS and Rough Estimates

Project High-level Work Plan

Project Resources

Resource Breakdown Structure

Roles and Responsibilities Matrix

Project ManagerFocus Grp LeaderDev LeaderDesign LeaderQA LeaderTech ConsultantMrkt. Consultant
Project Compass Document1,62,63
Project Plan1,62,633344
GDD (Game Design Document)2,62,6134
Visual Design Document2,62,6134
Development Plan22143,6
Test Plan2,62,613
Test Reports2,62,6214
Operation Plan1,62,63
Training Guide1,62,63

1. Execution Responsibility; 2. Control Responsibility; 3. Must be Consulted; 4. Should be Consulted; 5. Must be Informed; 6. Final Approval

Project Risks

Risk EventProbabilityImpactExposureResponse
Fear that the development company will decide to change the terms of service and will not agree to transfer the code of the game to us2510Securing rights in contract and maintaining periodic backup with us throughout the period of development and day-to-day operation
Fear of difficulties connecting to the game in real time due to various internet glitches248Provide real-time support and communicate this risk to clients
Fear of losing game reports due to technical glitch236Game report would be sent to Admin’s and to instructors right after each game
Fear of leaking sensitive information out of the game due to hacking224No sensitive information will be stored within the game
Fear of declining game value due to theft by hackers236Secure game against hacking and creating a reputation for the game associated with us

Formal Communication Plan

Communication ChannelParticipantsFrequencyReport/Summary Format
Development Status MeetingProject Manager, Focus Group Team Leader, Development Team Leader, Design Team Leader, QA LeaderWeeklyPeriodic Status Report
Focus Group Review MeetingProject Manager, Focus Group Members, Marketing ConsultantOnce every two weeksPeriodic Status Presentation (including mockups and working software)
Technical Review MeetingProject Manager, Focus Group Team Leader, Development Team Leader, Technical ConsultantOnce every two weeksPeriodic Status Report
Marketing Brainstorming MeetingProject Manager, Focus Group Team Leader, Marketing ConsultantOnce every two weeksPeriodic Status Report